How to Write an RFP for a Website Redesign
February, 2016 · By Deborah Fiorentino
So, you need a to find an agency to manage your website redesign, but you don’t know how to weed through the endless array of development firms vying for your marketing dollars. Choosing the right option for your redesign shouldn’t feel like an impossible mission, but many small business owners find it downright overwhelming. Writing an RFP, or request for proposal, will help you narrow down the solutions available to you.
Ready to get started? Use the tips below to write an effective RFP that will save you both time and money.
What Should My RFP Include?
Many entrepreneurs wonder if writing an RFP is even worth the effort when it’s relatively easy to ask for a quote from a web designer. The short answer is a resounding yes! An RFP will ensure you receive the best product at a competitive price.
Your RFP should perform a few different functions. Firstly, it announces your intent to compare a firm’s quote against its competitors. This gives you a headstart on the negotiation process before it even begins. The RFP also outlines the expectations and needs of the project, ensuring no wires are crossed down the road. RFPs detail the scope of a project, explore the limitations of your existing site and include your requirements for the submitted proposal. Finally, an RFP must reference budget information.
Provide the Right Context
Unless you’re a budding web developer in your own right, you’re probably more familiar with your goals than the solutions your website should use. Instead of providing a laundry list of “must have” features, use your RFP to explain what you’re looking for and why. By giving the recipient some flexibility, you may find you receive better suggestions and recommendations.
Keep the Right Perspective
While it may be true that the buying power rests in your hands, don’t offend your developer with a bevy of proposal requirements and a ridiculously low budget. Also, you may be ready to start working on your new project tomorrow, but a busy developer likely has to juggle a full roster of other clients jostling for his attention. Don’t insist on an extremely tight lead time, and don’t act like you know everything. Remember, you’re partnering with an expert for a reason—they know what it takes to get the job done right.
Once you’ve drafted your RFP, take some time to customize it for each web designer you contact. A template RFP may provide a smart starting point, but you don’t want to spam 12 different companies with your request and sit back on your laurels. Instead, aim to initiate a conversation about what you’re looking for, and use your RFP to crystalize your wants and needs. By taking this approach, you’re bound to find a development partner who will work diligently to bring your vision to life.